Webexpenses Expense Management FAQs

Webexpenses can accommodate small businesses with as little as 3 users, all the way right up to larger organisations with multiple thousands of users, actively claiming each month. You can find out more about how Webexpenses can support your business needs by getting in touch with our expert team. 

Our pricing structure for expense management software allows everyone in your business to have a licence, but you won’t necessarily pay for every employee each month. You can set your subscription based on how many users you expect to process claims each month, then simply pay for additional users when they actively process a claim.

Webexpenses pricing plans can be customised to your business’ specific requirements. Explore our pricing options in further detail to find the right one for you.

Our pricing structure for invoice processing and accounts payable depends on a few factors, including:

• The expected number of documents scanned per month
• The number of required users
• The integration type
• The number of entities within the business
• How complex the configuration is

Please get in touch to speak to a consultant about working out a price based on your specific business requirements.

From initial set up and implementation, all the way through to employee training, you can expect the Webexpenses implementation process to take up to 8-10 weeks. This will be dependent on complexities such as business size and which software is being implemented.

The Webexpenses implementation process is where our team configures a system for your business, integrating with your ERP provider, switching on required features and setting up your custom policy.

From initial setup to launching your system, our team will guide you through every step of the implementation process. Once your system has launched, every user can access system training and ongoing technical support.

Webexpenses aims to create a seamless end-to-end process from claimant to payment, including integration to your finance system or ERP. We integrate with global finance and technology providers like Google, Netsuite, Sage and Microsoft to ensure that our solution exceeds all of your business needs today and into the future.

To find out if Webexpenses integration is possible with your HR system, credit card provider or technology software, take a look at our full list of integration partners.

Webexpenses doesn't offer prepaid cards. We instead focus on a more traditional model of automating expense claim reimbursement directly to employees, facilitating a full claimant to payment process, as well as automating spend on corporate cards. This allows for easy reconciliation of company credit card spend against the receipt data such as amount, date and category. If you wish to upload a statement to Webexpenses from a prepaid card provider, these transactions will then be assigned to claimants who can then easily match receipts to the spend incurred.

Webexpenses expense tracking software can automate VAT capture for all types of spend, and uses policy reinforcement to ensure that relevant receipts are present to maximise a business’ VAT reclaim. This can include capturing the fuel portion of a journey for travel and mileage claims, as well as differing rates for claims made in different countries. The reporting suite allows for easy export of such information, including P11D and PSA-related claims.

Yes, Webexpenses can handle multi-currency. Your system will be set up for your default currency, but you can make claims in any currency. Our automated exchange converter makes it easy to capture the correct currency, resulting in an accurate reimbursable amount - and even more time saved for the claimant and accounts team.