Skip to content
Home » Case Studies » Evotix
Evotix-Logo-Case-Study

Evotix

Evotix logo

Locations:

Applications:

Industries:

When Evotix's finance team found they had one less member available, they decided to review their invoice supplier process. As their solution, they chose Webexpenses Invoice Processing. Evotix's Finance Manager, Claire Stevenson, covers the pain points of the old process and how well Evotix have taken to Webexpenses Invoice Processing.

Before bringing Webexpenses Invoice Processing into Evotix, how were you processing supplier invoices?

A PO requisition would be raised through our HR system. Invoices were created manually and interlinked through our ERP system Xero. It took a lot of time to do a relevantly simple task.

Why did you look into Webexpenses Invoice Processing for managing your supplier invoices?

There was a change in our finance team where we had one less team member - we took this opportunity to think about our internal processes. Instead of burdening the current team with extra work, it was decided to automate the invoice supplier process.

We saw lots of communications through Webexpenses on their supplier invoice solution so a demonstration was arranged with our account manager. The system looked so simple to use - just like the expenses solution, so after presenting the benefits to my VP, Finance team, and the CEO, we got approval to go ahead and bring this onboard for Evotix.

How was the process with setting up your Webexpenses Invoice Processing system?

The project kicked off with an initial call with Chris, Webexpenses’ Implementation Consultant, to run through all the information needed from Evotix, as well as our requirements, which included our 5 companies. Once the system was up and running - which was very quick, two follow-up calls and a walk-through of the system were arranged.

Our finance team needed no training - a call with a live feed was in place so we could work through any queries we had there and then with Chris.

What benefits has Webexpenses Invoice Processing brought to Evotix?

Webexpenses Invoice Processing frees up the finance team’s time. It’s fantastic that we can see an audit trail of all supplier spend - plus, it’s paper-free which is great!

We’re keen to now remove the manual matching of POs to their invoices - we can do this with the PO feature that’s available within the system - this will save us even more time for our finance team.

How have the department heads taken to the new approvals process?

Feedback has been fantastic from our department heads - there have been no complaints about the new approval process, everything can be done with a few clicks!

Find out more about Webexpenses invoice approval software.

Browse Other Case Studies

All
  • All
  • Area | Americas
  • Area | APAC
  • Area | EMEA
  • Area | Global
  • Consulting & Services
  • Consumer Goods & Entertainment
  • Education
  • Finance & Insurance
  • Food & Hospitality
  • Manufacturing & Equipment
  • Medical & Bioscience
  • Natural Resources & Environment
  • Non-Profit
  • Retail
  • Supply Chain & Logistics
  • Technology & Software
  • Video

Barrett Corp & Harrington

BCH-logo

Background Barrett Corp & Harrington (BCH), is a RICS-regulated company, providing professional and reliable rebuilding cost valuations across the UK and Ireland. What were the main challenges of your old process for expenses? It was a completely manual process. BCH previously completed their monthly business expenses manually using a spreadsheet and Excel formulas. Once completed,…

Munster

munster-rugby

Munster Rugby continues to tackle its Expense Management Process with Webexpenses. Find out more in our video case study…

All We Can

All We Can logo

All We Can is an international development and relief organisation. Find out why they chose Webexpenses here.

RocketMill

RocketMill

RocketMill focus on performance marketing and is the UK’s largest employee owned agency. Find out why they chose Webexpenses

Fulham FC

Fulham

Fulham FC uses Webexpenses’ Expense Management solution to manage and report on business spend. Find out how in our video case study.

Geberit UK

Untitled-design-1

Since switching to Webexpenses Expense Management software, Geberit has saved 1-2 working days per month. Find out how digital automation helped.

ULS Technology

ULS Technology logo

ULS Technology, an online property services and solutions provider has been in business since 2003. But their business spend management was still manual, paper-based and time-consuming.

ELMO Software

Elmo-logo-case-study

ELMO Software is an Australian-headquartered cloud-based solution to effectively manage their people, process, and pay. ELMO switched from their previous expense management provider, Concur, to Webexpenses…

Trust Inheritance

Trust Inheritance Logo

Trust Inheritance has been treating customers like family since 1990. The team are best known for providing exceptional customer experience and offering an innovative range of services and tools…

Peach Pubs

Peach pubs logo

With over 20 pubs across the UK, Peach Pubs use Webexpenses to free up more time when juggling busy hours. Read on to find out how.

VoCoVo

vocovo case study logo

Global provider of team communications, VoCoVo choose Webexpenses to automate their employee expenses. Their previous approach required claims to be manually submitted, and processed

Marshalls plc

Webexpenses-Marshalls-plc-Logo

Marshalls plc, the UK’s leading manufacturer of stone and concrete hard landscaping products, has been helping to create beautiful and practical outdoor spaces for the past 120 years.